#Technology

EPIC Management: The technology that's giving doctors more time with their patients

Leila Hawkins
|Jun 3|magazine10 min read

As well as providing a wide range of administrative services to healthcare provider clinics in Southern California, EPIC Management's implementation of new technology is saving doctors valuable time so they can spend it with their patients.

Owned by the long-established Beaver Medical Group, EPIC Management LP is a management service organization that serves as the group's administration arm. It provides a range of administrative and support services including contracting, finance, clinical and operations support and staffing, business development, information services, human resources, marketing, claims, billing, supply chain, and facilities management to 27 clinical sites across the Inland Empire region of southern California.

EPIC Management provides services for a wide range of small to large physician practice groups and IPA’s. In total, EPIC's clients include over 300 physicians and 1,300 employees.

Since it was founded in 1995, EPIC has attained a market leading track record of developing and managing high quality healthcare services for their clients. Its services make it possible for doctors to focus on their patients while benefiting from the company's administrative and operating strength.

Time-saving tech

One initiative that's proven extremely beneficial has been the implementation of automated scanners for supply replenishment, a system that enables the barcoded inventory storeroom to be easily categorized and managed. Using the Opticon Scanner system in conjunction with the McKesson Medical Surgical online supply manager platform, replenishing and ordering of supplies is now truly automated. At no cost under a Medical Distribution agreement, the Scanner and Barcode system interfaces directly with the Online requisition software platform. Before this was introduced, to re-stock medical supplies in storerooms, nurses and clinicians had to place orders using paper.

Read Our Digital Report

Click Here to Read

Quotables

|

Jason Gateas, the Executive Director of Supply Chain Management, oversaw the move from this system into online requisitioning. Two years ago he introduced the use of the Opticon scanner which barcodes every single item making the process of replacing clinical supplies much faster, saving the time it takes to replenish supplies in the clinical setting. 

It took about a year and a half to roll it out to all the clinical sites but it means that now all the medical and non-medical products are documented onto a computer. The only items this doesn't apply to are pharmaceutical items as these are kept in controlled environments.

Then, when it comes to ordering, clinicians simply enter the quantity they need based on the shelf levels. "All they [clinicians] do is press a button and that online requisition goes to purchasing," Gateas explains. "It takes 50 per cent less time to replenish supplies."

He says the latter can be a challenge however also a benefit if managed correctly and where Supply Chain Management acts as a professional consultant to the clinical teams. Change management utilizing a Lean management process combined with technology usually leads to a win-win scenario for the clinical and administrative teams.

Looking ahead

The main challenge, however, is to keep up the efficiency of this system. "It's an on-going training process, he says. “You have staff turnover. Tracking and managing inventory more efficiently and accurately will lead to more informed purchasing contracts with manufacturers. The maintenance is the challenging part."

As far as EPIC's market goes, it's currently servicing over a dozen sites that provide care to more than 150,000 patients in the Inland Empire region of the Southern California marketplace

Other Companies

SupplyChain

TwinThread: driving value-added technology in manufacturing

Read Report
Deloitte

Deloitte delivers next generation strategic sourcing transformation through digital analytics and diverse talent

Read Report
World Vision

World Vision: digitalising operations to help the vulnerable

Read Report
McAlpine Hussmann

Digital transformation in the McAlpine Hussmann supply chain

Read Report
Vodafone

Vodafone Qatar: global supply chain transformation

Read Report
Two Roads Hospitality

Two Roads Hospitality: Enabling unique travel experiences with a custom-built sourcing strategy

Read Report
Becton, Dickinson and Company

Becton Dickinson’s procurement operations transformed by technology

Read Report
Nokia

Nokia’s ‘conscious’ factory of the future

Read Report
Dabur International

Dabur International: Using emotional intelligence and AI to transform the procurement

Read Report
Fanshawe College

Fanshawe: Engaging a community through education

Read Report
Maersk

Maersk Egypt: Dealing with today’s challenges and preparing for a digitised tomorrow

Read Report
Service New Brunswick

Service New Brunswick: Value-based healthcare through strategic procurement

Read Report
Dicom Transportation Group

How Dicom is using technology to transform delivery services in Quebec and Ontario

Read Report
ZTE USA

How ZTE USA streamlined its supply chain to become a top smartphone supplier

Read Report
Flowserve

Flowserve 2.0 and the journey to supply chain transformation

Read Report
SupplyChain

Company focus: Supply chain transformation helping Avaya aim higher

Read Report
SupplyChain

Behind the scenes of Abu Dhabi’s tourism industry procurement setup

Read Report
SupplyChain

How Burger King India aims to boost its share in the QSR market

Read Report
SupplyChain

Driving transformation at the DVLA

Read Report
SupplyChain

Staples: Driving the Chinese e-commerce market

Read Report

Read the latest issue

Click Here to Read